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How To Use Zoom for Virtual Meetings

How To Use Zoom for Virtual Meetings

Whether you are working from home or not, we’re sure you’ve heard of Zoom – video conferencing app. This app took off massively once the CoVid-19 lockdown hit, proving to be one of the best tools out there for virtual meetings. That being said, it can be a little confusing, especially if you are a new user. Read on for some useful tips, tricks and features you could be using in your next work meeting already!

How to schedule a meeting on Zoom?

Zoom allows you to schedule a meeting for a specific time and date, and automatically generates invitation emails and link for you to share with meeting attendees. That way you can not only schedule your workday, stay organised, but promote if it’s an online event/webinar you’re planning to do.

Image1 Zoom Meeting

How to record video of a meeting?

In the Schedule Meeting tab you are able to set the time, date and duration of your meeting, create a password if you wish and so on, but if you click on advanced options, however, you can flick through a few checkboxes for features like waiting room and recording the meeting so you can post it elsewhere later. 

Or click the button at the bottom of Zoom meeting window ‘Record’. 

You can access these in Meetings > Recorded tab, or in the Settings > Recording, which will also show which folder your video was saved (you can also change it if you like).

It’s important to make sure you are ready to record a meeting by optimising a few things, like who you will be recording – only the host or the whole meeting. Check the Settings > Recording tab to make sure everything is the way you want it to be beforehand.

Image3 Zoom Meeting

How to draw on shared screen?

Sharing your screen is a great feature to show presentations, work in progress, etc. But did you know you can use a tool called ‘Annotation’ which allows anyone participating in the meeting to highlight, write, draw and even stamp. You will be able to choose from a variety of little tools, shapes and so on to make delivering your thoughts so much easier. 

To access this tool, simply hover over the meeting top bar, or click View Options from the top of the window, and select Annotate. Then using the toolbar, you’re able to do whatever you like on a screen anyone is sharing with the meeting.

How to mute Zoom meeting participants?

This Zoom feature might be overlooked by some, but it is extremely useful if there are a lot of participants and you find yourself struggling to hear a presentation or just someone talking. If the speaker needs to stand out and if you are the host of the meeting, select Manage Participants from the bottom of the window and either individually mute attendees, or select Mute All from the options at the bottom. That way, whether it’s background noise from others or someone requires special attention, you can keep the meeting flowing smoothly.

Zoom offers so many more features, which we highly recommend exploring and learning about to get your virtual meetings to the next level (or just working smoother). But for now, avoiding information overload, we will keep it at that. Good luck!

If you would like more information or advice, feel free to contact us on 07968 542472 or email for our social media and brand management services.